From your computer
If you’re going to be away from the office and using a company laptop then you’re good to go! All you need to continue working as normal is an internet connection.
If you’re using a desktop computer or laptop which you don’t usually use for work, then the best place to start is a web browser. You can access all of your Microsoft 365 services (email, files, shared company files, Teams) from anywhere in the world!
Simply visit office.com and click Sign in. Enter your company email address and click Next, then your Microsoft 365 password. Click Sign in and complete the additional authentication step.
You’ll be presented with the Microsoft 365 home screen, and shortcuts to the most-used apps.
Below that, you’ll find your most recently accessed documents so that you can quickly pick up where you left off.
You can also click on Install Office then Premium Office apps to install the full, current version of Outlook, Word, Excel, PowerPoint onto your computer at no extra charge! See here for more details.
From your mobile device
If you’re going to be working with mobile devices, then there are four apps you’ll find invaluable.
A single app combining Word, Excel, PowerPoint, OneDrive and SharePoint, this enables you to access and edit all your files. We have a separate guide for this app here.
This is where you’ll find your email, contacts and calendars. Although not as feature-complete as the desktop version of Outlook you’re used to, this online version is pretty good!
If you need to, you can add any shared mailboxes and mailboxes you have delegate access to by right-clicking on Folders in Outlook, then Add shared folder.
The contents of your Desktop, Documents and Pictures folders are synchronised from your work PC to OneDrive, and this is where you’ll find your personal work files. Any changes you make to documents here will automatically sync back to your work PC, and any other device you use.
When you open a file it will launch the online version of Word, Excel or PowerPoint.
Word, Excel, PowerPoint, OneNote
These are online versions of the applications you’re familiar with. They’re scaled-down, but they’re not bad.
If you’re using a computer with a current version of Office installed, you’ll see an Open in Desktop App button which will switch you to the traditional desktop version of that app.
Don’t forget, if you have an Microsoft 365 Business Standard account, you’re entitled to install the full desktop Microsoft Office suite on up to five computers (even your home PC) at no additional cost. See this separate guide for instructions on how to install Office on your computer.
This is where you’ll find your shared company files. You may know this service as Team Sites, Communication Sites or simply, ‘shared files’.
You’ll see all the sites you have access to, and you’ll be able to browse and access files shared within the company. You and a colleague can even edit documents at the same time.
The web version of Teams allows you to use instant chat, audio/video calls with your colleagues, access files, video conference and collaborate from your browser. Teams can be your main method of communicating with your colleagues while you’re out of the office. Chat is more immediate than email, and with one button you can quickly switch to an audio call or video call. Several people can collaborate on a document, spreadsheet or presentation at the same time, wherever they happen to be.
For the full experience, you can download Teams for free from here to a desktop computer or laptop.
See our separate guide for getting started with Teams.
You might need to click on All apps to access Yammer, which is a social network just for your company. Think of it as Facebook for your business. You can post status updates, have discussions, share files, create groups and send private messages.
Host live or on demand video events with everyone across the company, anywhere in the world, and on any device, to communicate news and updates.
Yammer is primarily designed for large companies, where finding the right staff member and communicating with disparate colleagues can be difficult. The service can be useful for disseminating news and encouraging discussion in smaller businesses, too.
See our separate guide for getting started with Yammer.